- compliance with the regulation of the Prime Minister of 29 Sept. 2005 on organization and technical conditions for the delivery of e-documents to public entities,
- secure and reliable exchange of e-documents between an individual and a government body through a public teleinformation network’,
- handling applications delivered to the office in form of e-documents with an e-signature that is validated by a qualified certificate,
- on-line publication of forms,
- on-line filling in of an application/form,
- attachments to a form,
- affixing an e-signature to a filled in form by means of a qualified certificate issued by any qualified certification authority,
- automatic transfer of a signed and filled in document to the electronic registry box (address of the electronic registry box found in the Public Information Bulletin) through a secure, coded channel,
- servicing a station that receives e-documents and writes official receipt notices on a data carrier specified by the IT agency,
- validation of a secure e-signature the incoming form is affixed to against a qualified certificate issued by any Polish issuing body,
- issue of the ‘Official Receipt Notice’ (ORN) that complies with the regulation of the Prime Minister of 29 Sept. 2005, (Dziennik Ustaw 2005, vol. 200, item 1651),
- qualified time-stamping with consequences of the so called ‘reliable date’,
- automatic transfer of an e-receipt notice to the document sender,
- forwarding documents to office and circulation systems,
- long-term archiving of e-documents,
- registration of e-documents delivered to addresses and generation of official receipt notices.
Application:
Due to its compliance with legal requirements, the Electronic Registry Box can be used in all entities and offices that have to implement the electronic circulation of documents by 01 May 2008, e.g.:
- public administration,
- legal and state control agencies,
- courts,
- prosecution service,
- local governments,
- budget entities,
- auxiliary service of budget entities,
- task funds,
- independent public health care centers,
- Social Insurance Institution,
- Agricultural Social Insurance Funds,
- National Health Fund,
- entities entrusted with public tasks by public entities (in case it is mandatory to transfer the information to or from the bodies that are not public administration agencies),
- government or local government legal persons established on the grounds of separate laws to fulfill public tasks.
Advantages of the Electronic Registry Box (ERB):
- very high level of security complying with all legal requirements,
- guarantee of continual access to own resources,
- professional data backup,
- possible outsourcing,
- system provided with input data filtration module acting as an anti-spam protection,
- possible automatic classification (distribution by cases) of incoming data and distribution within the office internal systems,
- co-operation with Data circulation systems, office systems, on-line forms and independent operation (as an e-mail box),
- integration into qualified PKI services,
- high capacity and scalability.
Complete solutions – combined products and services:
- Secure Electronic Archive,
- Qualified certificate,
- Suscriptor S 01 or Q 01,
- E-invoice service system,
- E-signature training.
Legal bases:
- Act of 17 February 2005 on informatization of activities of entities fulfilling public tasks, (Dziennik Ustaw , vol. 64, item. 565),
- Act of 18 July 2002 on on-line service provision, (Dziennik Ustaw of 9 September 2002),
- Regulation of the Prime Minister of 29 Sept. 2005 on organization and technical conditions for the delivery of e-documents to public entities, (Dziennik Ustaw of 13 October 2005),
- Regulation of the Prime Minister of 11 October 2005 on minimum requirements for teleinformation (Dziennik Ustaw of 28 October 2005).
Contact:
For more information please call +48 91 4257 440 or send your on-line inquiry.
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